Notice to Vendors:
Our accounting system is an electronic system utilized by the entire Federal Government and uses Electronic Funds Transfers (ETF) to pay invoices. Accordingly, we no longer issue payments via a U.S. Treasury check and instead payments are made via ETF from the US Treasury
Vendors for the Office must take the following steps to ensure that there is no disruption in payment for services:
First, obtain a DUNS number from the D&B’s website;
Second, register with the System for Award Management (SAM); (Make sure to select "individual" account)
Third, register with the Invoice Processing Platform (IPPS).
Please use the following information to complete your IPPS registration:
Name of government agency doing business with your company: Office of the Federal Public Defender, Eastern District of Virginia
Contract number: 01
Contact information at the government agency:
First name: Jeremy
Last name: Leinen
Phone number: (703) 600-0835
Email address: firstname.lastname@example.org
If you make a change to your vendor profile in SAM please e-mail Jeremy Leinen, the Financial Administrator at email@example.com
You will need a DUNS number to complete registration for the other systems. The System for Award Management (SAM) allows you to manage your name, address, and banking information. The Invoice Processing Platform (IPPS), will allow you to submit invoices electronically, check the status of your payments, and receive e-mail notifications about payment. Although registration will require some time to complete, the transition to the new accounting system will expedite processing of invoices and payments through ETF.
If you have any questions about the registration process please contact the SAM.gov Federal Helpdesk at at 1-866-606-8220. There are customer service staff is available from 8 am till 8 pm Monday thru Friday to assist with opening accounts in SAM.