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Notice to Vendors: We Are Implementing A New Accounting System The Office of the Federal Public Defender is upgrading our accounting system. Between July and November 2017, the U.S. District Court in the Eastern District of Virginia, and our Office, will transition to a new system that uses Electronic Funds Transfers (ETF) to effect payments. Accordingly, after November 2017, the Office will no longer issue payments via a US Treasury check. Instead, all payments will be made via ETF from the US Treasury.
Vendors for the Office must take the following steps to ensure that there is no disruption in payment for services:
First, obtain a DUNS number from the D&B’s website;
Second, register with the System for Award Management (SAM); (Make sure to select "individual" account)
Third, register with the Invoice Processing Platform (IPPS).
Please use the following information to complete your IPPS registration:
Name of government agency doing business with your company: Office of the Federal Public Defender, Eastern District of Virginia
Contract number: 01
Contact information at the government agency:
First name: Jeremy
Last name: Leinen
Phone number: (703) 600-0835
Email address: firstname.lastname@example.org
You will need a DUNS number to complete registration for the other systems. The System for Award Management (SAM) allows you to manage your name, address, and banking information. The Invoice Processing Platform (IPPS), will allow you to submit invoices electronically, check the status of your payments, and receive e-mail notifications about payment. Although registration will require some time to complete, the transition to the new accounting system will expedite processing of invoices and payments through ETF.
If you have any questions about the registration process please contact the SAM.gov Federal Helpdesk at at 1-866-606-8220. There are customer service staff is available from 8 am till 8 pm Monday thru Friday to assist with opening accounts in SAM. You can also reach out to Jeremy Leinen, Financial Administrator, or Michael Carrasco, Administrative Officer, or call 703-600-0800 for assistance. Thank you for your cooperation during this process.